The College of West Anglia

Privacy Policy and Cookies Information

This privacy and cookies policy sets out how the College of West Anglia uses and protects any information that you give when you use this website.

The college may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

We collect no personal information about you when you visit our website unless you choose to provide this information to us. However, we collect and store certain information automatically. Here is how we handle information about your visit to our website.

What we collect and store automatically

If you do nothing during your visit but browse through the website, read pages, or download information, we will gather and store certain information about your visit automatically. We use Google Analytics to identify how the website is being used. This helps us to improve our website in order to tailor it to customer needs. We only use this information for analysis purposes. This information does not identify you personally. Specifically, the information we collect is:

  • Your Internet Service Provider (ISP) and IP address (the number automatically assigned to your computer when you are using the Internet) from which you access our website.
  • The Internet browser and operating system you are using, your screen resolution and which version of flash you have installed (where applicable).
  • The date and time you access the site.
  • The pages you visit.
  • If you linked to our website from another website, the address of that website (if this is a search engine, we also collect the keywords you used when searching).

If you complete and submit a form from this site (such as asking a question or requesting a prospectus), we will use the information you provide to supply or improve our service to you or to respond to your request. Your details may be processed and stored on a computer system for this purpose. All processing will be in accord with the Data Protection Act and, except for authorised legal investigations, we will not share your details with any other organisations without your permission.

Your data will only be used to deliver the services you have told us you require. Your data may be shared between schools/departments within the college to prove the service to you for which that data was provided but will not be passed to any other parties.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small amount of data, which often includes a unique identifier that is sent to your Internet browser and is stored on your device’s hard drive. Each website can send its own cookie to your browser if your browser’s preferences allow it, but your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other websites. Many websites do this whenever a user visits their website in order to track online traffic.

The college website uses cookies on every page, to automatically collect the information detailed above (through Google Analytics). We also use cookies on online forms, to ask for a security code to help eliminate spam in our enquiries system.

Specifically the cookies we use are set out in the table below:

Cookie name Purpose of cookie Example data Expires
PHPSESSID PHP session ID. This is set automatically by PHP which our CMS is built on and is necessary for the site to function. d6pjtftfpt0d1nroad682km0g5 At end of
browsing session.
security_code The value of the security code displayed on our web-forms. This is used to stop spam email from our forms. f00f9 2 hours
cookie_msg Remembers if you have seen the message about cookies displayed the first time you visit our site. set 2 years
viewing By default the site will display the mobile or desktop version depending on your screen size. If you choose to override this, this cookie remembers which version you prefer so that you don’t have to reselect it in the future. mobile 2 years
_utma This is a cookie used by Google Analytics. We use Google Analytics information to improve the usability of our website. 244720663. 1668674088. 1336040901. 1336040901. 1336040901.1 2 years
_utmb This is a cookie used by Google Analytics. We use Google Analytics information to improve the usability of our website. 244720663. 13.
10. 1336040901
30 minutes
_utmc This is a cookie used by Google Analytics. We use Google Analytics information to improve the usability of our website. 244720663 At end of browsing session.
_utmz This is a cookie used by Google Analytics. We use Google Analytics information to improve the usability of our website. 244720663. 1336042528. 1. 1. utmcsr=(direct)|
utmccn=(direct)|
utmcmd=(none)
6 months

Our site uses Google Translate and MyFonts Courier to enhance your visual experience, which also places cookies on your computer. We also use Google Analytics, which uses cookies to record information about your visit to the site. At certain points throughout the year, we also use Google AdWords Conversion, Google Dynamic Remarketing, Google Tag Manager and AdRoll for advertising purposes. None of this information identifies you personally and is used solely to improve the usability of our site.

Please note that during your visits to the college website you may notice some cookies that are not related to the college. When you visit a page with content embedded from, for example, YouTube or Facebook, you may be presented with cookies from these websites. The college does not control the dissemination of these cookies. You should check the third party websites for more information about these.

We use the following services:
– YouTube – to display our college videos
– RemoteManager – to display our webcams
– Facebook – to allow you to interact with our Facebook page
– AddThis – to allow you to share our website information with your friends via social media sites.

You can change your cookie settings at any time, this page explains how to do this.

Disclosing personal data about our staff

As an employer, the College of West Anglia takes its responsibilities regarding the protection of the personal privacy of its staff seriously. Professional contact details for staff members are only made available via our public website if consent has been given for such a disclosure. We will respond to email requests for individual staff members’ contact details by issuing their work contact details only. We will not disclose any private non-work contact details. Any request for the latter will be forwarded to the staff member concerned, who will then decide whether to respond or not.